Parts of a letter

The following are the parts of a business letter listed in the proper sequential order.

Letterhead - Stationary printed at the top of the page including the company name, logo, full address, and other elements such as trademark symbols, phone & fax numbers, and an e-mail.

Dateline - The date is the month (spelled out), day, and year. If you are using Microsoft Word, click - Insert, then Time and Date. Press Enter four times after the date.

Letter Address - The complete address of the recipient of the letter. The letter address usually includes the personal title (Mr., Mrs. etc.), first and last name followed by the company name, street address, city, province, and postal code. Press Enter twice after letter address.

Salutation - The word Dear followed by the personal title and last name of the recipient (Dear Mr. Smith). Press Enter twice after the salutation.

Body - The text that makes up the message of the letter. Single-space the paragraphs and double-space between the paragraphs. Press Enter twice after the last paragraph.

Complimentary closing - A phrase used to end a letter. Capitalize only the first letter. If there is a colon after the salutation, there must be a comma after the complimentary close. Press Enter four times (or more) after the complimentary close to allow for a written signature.

Name and title of writer - Type the first and last name of the sender. The sender's personal title (Mr., Ms., Dr., etc) should be included. Use a comma to separate the job title if it's on the same line as the name. Do not use a comma if the job title is on a separate line. Press Enter twice after the name or title.




John Smith, Coordinator


John Smith





Date Line. - The month, day, and year the letter is  typed.

Inside Address. - The name and address of the person to  whom the letter is being sent.

Salutation. - An opening greeting such as Dear Ms. Jones.

Body. - The text of the letter.

Complimentary Closing. - A closing to the letter such as Sincerely or Yours truly.

Signature. - The writer's signature.

Writer's Identification. - The writer's typed name and address.



Parts & order of a Business Letter

Block letter style format

Punctuation for a business letter

Title/cover page

Format an unbound report

References or bibliography page

Format a simple outline 



























Related Links

Other Resources / examples

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Parts of a Business Letter Worksheet